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--- info:offer_rates [2019/04/01 06:10]
93.72.63.239
+++ info:offer_rates [2021/01/26 08:46] (current)
karma
@@ Line 1: / Line 1: @@
 Translation cost calculation for offers:
-.	Identify client's wants and needs according to client's request.\\
+**1.	Identify client's wants and needs according to client's request.**
-.	Identify the method of word count according to the type of document to be translated
+**2.	Identify the method of word count according to the type of document to be translated.**
 .1.	The document to be translated has relatively few repetitions e.g. correspondence, literary work.
 Word Count:\\
-The repetitions are disregarded. The total number of words is to be counted basing on Statistics in WORD file.\\
+The repetitions are disregarded. The total number of words is to be counted basing on Statistics in WORD file.
 A)	If the document to be translated is in WORD format:\\
--	Open and check files for an availability of the images with text;\\
+-	On the Review tab, in the Proofing group, click the Word Count button to view the number of words;\\
--	If yes, check with the client whether it is also necessary to translate it and whether the client can send the image source files;\\
+-	Check files for an availability of the images containing text;\\
--	If necessary, recognize the files, see clause 2.1 B);\\
+-	If such images are available, check with the client whether it is also necessary to translate it and whether the client can send the image source files;\\
--	On the Review tab, in the Proofing group, click the Word Count button to view the number of words.
+-	If necessary, recognize the images, see clause 2.1 B).
+B)	If the document to be translated is in PDF format or as scanned paper document, image:\\
+To make it editable:\\
+-	Convert PDF to WORD using [[https://acrobat.adobe.com/us/en/acrobat/pdf-reader.html|Adobe Acrobat Reader Pro]]\\
+.	Open a file in Acrobat.\\
+.	Click on the Export PDF tool in the right pane.\\
+.	Choose Microsoft Word as your export format, and then choose Word Document.\\
+.	Click Export. If your PDF contains scanned text, Acrobat will run text recognition automatically.\\
+.	Name the Word file and save it in a desired location.\\
+or\\
+-	Convert scanned paper documents, images and PDFs to Word, Excel, searchable PDF and other editable formats using [[https://www.abbyy.com/en-eu/lp/ee-finereader14-download-free-trial|ABBYY FineReader]]\\
+.2.	A website translation is requested:\\
+First ask the customer to send the text of the website as a .doc or .csv file.\\
+If the customer insists on giving an offer without providing a text in .doc or .csv format:\\
+- Make a preliminary calculation using copy/insert a text of the website into the word document.\\
+- Pay attention to count all pages of the website, including impression, links etc.\\
+- Do not make multiple copies of an identical content such as header or menu.\\
+- Provide an offer to the customer basing on the word count statistics of the WORD file.
+.3.	The document to be translated has many repetitions e.g. technical, medical texts:\\
+The translation can be made via Tools with a translation memory. i.e. [[https://www.sdltrados.com/products/trados-studio/|Trados]], especially [[https://www.sdl.com/software-and-services/translation-software/sdl-trados-studio/trial.html|SDL Trados Studio 2017]].\\
+.3.1.	Find out the number of new (weighted) words.\\
+The new words are calculated by full word rate.\\
+.3.2.	Find out the number of repetitions.
+- If Trados has detected no [[https://www.quora.com/What-is-fuzzy-matching-How-does-it-work|fuzzy matches]]
+([[http://producthelp.sdl.com/sdl%20trados%20studio/client_en/Edit_View/TMs/EVWorkingwithTMsAbout_Translation_Memory_Matches.html|fuzzy]]) all repetitions are to be counted (sum up 100%: cross-file reps + repetitions).\\
+- If Trados has detected fuzzy matches:\\
+Fuzzy matches are considered by cut-down rates, may differ between the companies. We use the rates as follows:\\
+Repetitions	20%\\
+Cross-file Repetitions  20%\\
+%	20%\\
+-99%	25%\\
+-94%	50%\\
+-84%	50%\\
+-74%	100%\\
+No Match 100%\\
+- Compare the total word number detected in Trados with the total word number found in WORD (see clause 2.1 А), both should roughly be the same.\\
+If they are not:\\
+* Perhaps the text is recognized with errors or extra spaces or unreadable symbols.\\
+* If possible, try again to recognize, deleting areas with errors or highlighting them properly, or contact a senior PM or DTP specialist for help.\\
+* If the text is of poor quality and cannot be recognized properly, either ask the client to send the file of better quality or as a source file, or calculate the rate without considering repetitions at all, i.e. to count an approximate rate (therefore the translator has to translate the text into a new .doc file and count the PO after the target words).
+**3. After final word number detection:**\\
+{{ :info:rates.jpg?nolink&600 |}}
+- Open the table “Rates” in Google sheets.\\
+- Add a new row.\\
+- Enter the project name and client data, date of the offer.\\
+- Insert the number of new words into the cell “New words” (if you counted them via Trados, then enter the number of weighted words).\\
+- Insert the number of repetitions (see the info above concerning fuzzy matches, non-fuzzy matches) into the cell “Repetitions”.\\
+- Check the rate with the Senior PM or the Chef.\\
+- Enter a possible client’s general discount into the cell “Rebate”.\\
+- Summarize and round up (automatically concluded via formula in the Rates tab) the rate to be given to the client.
+**4.	Send the offer to the client.**
+**5.	For small orders up to ca. 500 - 700 source words (depending on the rate) is a minimal charge €70
+ or $70 applied.**
-B)	If the document to be translated is in PDF format or as scanned paper document, image:

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