PO consists of job description, dates, rates and contact details and payment terms.

We send it to the translator together with the project.

How to make a PO
There are 2 steps.

Step 1 Preparing
Open Google Docs Table and fill it in like below

Languages:
Source>Target, e.g. DE>EN
Use language codes according to ISO

Project:
e.g. AquaHBD_de_en_tr
where you write first Project name _ source language _ target language _ job description

• Project name.

Note: If the project name has several words, use underline _ between them, e.g. BA_Baumaschine_M52 Note: We don’t use client’s name in the project name. The name should reflect the file name or some main information of the project, if there are several files, e.g. Texte_server-bau.de Common abbreviations:
BA – Betriebsanleitung (user manual)
WS – Webseite
BG – beglaubigte Übersetzung (certified translation)
AGB – allgemeine Geschäftsbedingungen

• possible endings:

_tr - translation
_ed - editing or proofreading
_mtpe - machine translation post editing
_lqi - language quality inspection
_ts - transliteration
_audio - transcription

To create the PO in Vtiger:

1. Log into your Vtiger CRM account
http://vt.alchemytranslations.com/index.php?module=PurchaseOrder&view=Detail&record=2685&app=INVENTORY

INVENTORY > Purchase Orders

2. Click “Add Purchase Order”
3. Enter Subject, Vendor Name, Due Date

4. Choose Document Issue Office

5. Choose Billing and Shipping Address

6. Confirm Terms and Conditions

7. Enter Item Name (job description), Quantity (e.g. number of pages translated, minutes of audio file transcribed etc.), List Price (price per page, transcription minute). It is resulted automatically in Total, Net Price and Grand Total. The sum converted into US-Dollars will be shown automatically in Description Details.

8. Click “Save” to save the PO created.

9. Tell to the Senior PM the PO is done. The Senior PM will check it and change the status to “Approved”. After that the PO can be exported and sent to the translator.